Credit Card Fees

In This Article

• Introduction
• Configuration
• Invoices (Next)
• Add Payment Window (Next)

Introduction

A credit card fee, also known as a processing or convenience fee, is a small charge added to payments made by credit card to offset the processing fees charged by credit companies. In Financials (Classic and Next), credit card fees can be configured to be charged automatically when credit card payments are made.

The following article will cover everything you need to know about configuring and using credit card fees.

Configuration

Credit card fees can be configured via the Software Integration Parameters - Texada Pay utility in Financials (Classic), at System Maintenance → Configure System Settings → System → Company Parameters → Software Integration → Texada Pay → Credit Card Fees.

• Convenience %: The amount of the credit card fee that will be applied to payments, expressed as a percentage of the payment amount. For example, a Convenience % of 2.000 will add a $2 fee to a $100 payment.
• Convenience Description: The description of the credit card fee line item as it will appear on invoices.
• Convenience Revenue Account: The revenue account to which credit card fees will be posted.
• Convenience Fee Optional: Uncheck this box to make credit card fees mandatory on all payments. If unchecked, the user will not have the option of unchecking the “Card Fee” checkbox in the Add Payment window in Financials (Next).

Invoices (Next)

Once credit card fees are enabled in your system, a Card Fee line item will be included in the Payments panel of the Create / Edit Invoice screen in Financials (Next). This line item indicates the amount that has been paid toward credit card fees on the current Invoice. 

Remember that the name of this line item is determined by the value of the “Convenience Description” field in Financials (Classic).

Add Payment Window (Next)

A “Card Fee” checkbox will also appear in the top-right corner of the Add Payment window in Financials (Next):

Check this box to charge a processing fee for the current payment. Uncheck this box to waive the processing fee. Remember that if the “Convenience Fee Optional” option is unchecked in Financials (Classic), you will not have the option of unchecking this box.