Creating a New Stock

In This Article

• Before You Start
• Create a new Stock Number
• Complete Stock Information
  • Copy or Transfer an Existing Stock Number
• Additional Information
  • Features
  • Financials
  • Payment Information
  • Drawings
  • Shipping
  • Instructions
  • Required Tools
  • Budget

Before You Start

Each stock number belongs to a project. You must create a project before you can create a stock number. You must also know the stock type, SPAR, market segment, industry code, application code, delivery date, and end user company name, and end user company country.

Create a new Stock Number

To create a new stock number, choose New Stock # from the project level of the left menu.

Complete Stock Information

This section describes how to create a stock number manually. You can also create a stock number by copying an existing stock number.

If Generate number is checked, a stock # will be generated when the stock information is saved. The stock number will be 8-9 characters long. The first character is the company prefix of the owner of the stock number. The next 6 digits is the project number. The last 1-2 characters are the stock letter, starting and incrementing at A and ending at ZZ.

If “Generate number” is unchecked, a stock number can be manually entered. When creating a stock number, you must also complete the required DBS-driven classification fields, including Industry Group, SIC Code, Market Segment, Industry Code, and Application Code. These codes are imported from DBS and are required for each stock number.

Copy or Transfer an Existing Stock Number

To copy or transfer a stock number to a different project, first navigate to the target project (the project you want the stock number to be in) and click New Stock #. Then choose Copy Stock No or Transfer Stock No, search for and select the stock number, and click Copy or Transfer.

• Copy creates a duplicate of the stock number in the new project.
• Transfer moves the stock number to the new project; the stock number will no longer exist in the original project after it is transferred.

Additional Information

Features

After saving the Stock Information, you can review and complete the Stock # Features tab. The fields shown on this tab are generated based on the Type selected on the Stock Information page. Update the feature fields as needed, and click Save when complete. If a required feature value does not appear in a drop-down list, you can add it by selecting Add New and then saving the new value.

Financials

The financial information can be manually entered, or imported from Power Systems Quoter (this function is only available for Power Systems stock numbers).

To enter the financial information manually, enter the Sell Price, GP Total, and GP Percent. Currency defaults to CAD, FX Rate to 1, and Sell Price CDN to the Sell Price multiplied by the FX Rate. If the currency is changed to anything other than CAD, a box will appear to enter the FX Rate. After the FX Rate is changed, the Sell Price CDN will be updated. If the Sell Price or GP Total is changed, the GP Percent will be updated. If the GP Percent is changed, the GP Total will be updated.

To import the financial information from Power Systems Quoter, click the Import button in the top right corner. A new window will open and list any existing quote files for this stock number. Choose an existing file or click Browse, find the quote file, click Open, then click Upload.

The screen will now show the quote number and the configuration name. Choose a configuration name, and click Go. The data from the quote file will be displayed. Click on the Add or Add Sel button.

Payment Information

On the Payment Information tab, click Add New to create payment milestones for the stock number. Milestones can be entered as an amount or a percentage (for example, a percentage due at order acceptance, another due on delivery, and a final amount due at start-up). If you use Copy to bring payment milestone details from another stock number, note that copying replaces the current payment milestone information on the page.

Drawings

The Drawing Information section includes if the customer requires drawings, how many, when, and the type of drawings. The Manual Information section includes the quantity and date required, and the Toromont branch they will be sent to.

Shipping

The Shipping tab is a list of all available shipping addresses for this stock number. This list will be used to determine where equipment will be shipped.

Instructions

Instructions can be entered for both Production and Field Service. You must choose a segment from the drop-down list for each instruction entered.

Required Tools

Required Tools for Field Service can be chosen from a drop-down list, and can indicate if the tool is required for the site test, and if it's being supplied by the customer. If a tool does not appear in the list, it can be added by choosing Admin --> Field Service --> Field Service Tools from the top menu of the main window.

Budget

Each class in a stock number has its own budget. The budget line items can be manually entered, or imported from Power Systems Quoter (this function is only available for Power Systems stock numbers).

To create a budget manually, click add new and enter the information including description, quantity, and unit cost, then click save. Repeat this for all budget line items, for each class.