Associate a Job Cost Code With a Customer/Site in SRM

Describes how to add a job cost code to a customer site to enable job costing for the site, and how to view the list of associated job codes in SRM.

Type

How to

Audience

SRM Administrator

Products

SRM

Before You Begin

Required: Valid SRM account, valid login credentials and access permissions, existing job code, existing customer, existing site, existing expense account

Context

Associate a job cost code with a customer/job site when you need to enable job cost reporting for that site.  This process is the final step in setting up SRM for job costing.  See: "About Job Costing in SRM" for more information about job costing. 

Associating a job cost code with a job site enables you to funnel the expense and revenue information related to that code and site to the Job Cost Report that acts as a miniature financial statement related to that job site. 

To associate a job cost code with a job site, you must add the job cost code to the site manually the first time.  To do so, you must first create a job cost budget estimate and set up the quantity of the job cost item being associated with the customer/site along with the budgeted amount for the code. 

Once you have added the job cost budget estimate, you can view the job cost codes for the job at any time. 

Steps

Associate a job cost code with a customer/site

  1. In SRM, navigate to Accounts Receivable > Customer Site Information
    The Customer Site Information page opens
  2. Use the Customer # and Site # fields to locate the customer and site you need to associate the job cost code to

    The Customer Site Information page is updated to reflect your selections
  3. Next to Estimated Billing, click more options
    The Estimated Billing popup opens
  4. Click Add
  5. Use the Cost Code dropdown to select the job cost code you need to associate with the customer/site
    The Description field is automatically updated
  6. Type the quantity of the equipment/material/personnel/services, etc. that the job code refers to in the Quantity field
    The Budget field is automatically updated
    Notes:
    • The Budget field is calculated by: Unit Rate x Quantity = Budget amount
    • See: "Create a Job Cost Code in SRM" for more information on setting the unit rate for the job cost code
  7. Optional: Click the Budget field and manually type in the amount to override the automatic budget calculation for this line item
  8. Optional: Repeat steps 4 - 7 for as many job cost codes as you need to add for this customer/site
  9. Click Accept
    The job cost codes are added to the Actual Billing popup
    The job cost codes are associated with the customer/site

View the list of job cost codes associated with a customer/site

  1. In the Customer Site Information Page, next to Actual Billing, click more options
    The Actual Billing popup opens and displays:
    • The list of cost codes that are associated with this customer/site
    • Any budgeted amounts associated with a job cost code
    • Posted revenue and expense totals from the invoices for the site
    • Note: The profit/loss amount is calculated by Revenue - Expenses
    The job cost codes and amounts you added appear at the bottom of the list of cost codes
  2. Optional: Click more options next to a Profit/Loss amount to view the related G/L transaction details for that cost code

    Next Steps

 

Create a Job Cost Code in SRM   Track Daily Job Costing Revenue and Expenses in SRM

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