Create a FleetLogic Driver User in SRM

Describes the minimum required steps to create a new FleetLogic driver user in SRM (Systematic Rental Management).

Type

How to

Audience

SRM Administrator

Products

SRM, FleetLogic web and mobile applications

Before You Begin

Required: Valid SRM account, valid FleetLogic account, valid login credentials and access permissions, existing security role with assigned permissions and menu access, existing division

Context

Create a FleetLogic driver user in SRM to allow them to access the FleetLogic web and/or mobile applications to take advantage of their functionality.

Note: This article covers the minimum required steps to create a driver user and grant them FleetLogic access. For more detailed coverage of creating a user, see “Create a User in SRM”.

Divisions and Locations

The division and location the user is assigned to during the creation process is vitally important. You can enable a user to view the information related to one, some, or all divisions and locations in FleetLogic. Setting this up for a user has a dramatic effect on the data they have access to. See “Add a FleetLogic User to Multiple Divisions in SRM” for more information on how to add a user to multiple divisions. 

In addition, when setting up a user for multiple divisions, you have the ability to set different security roles for each division, giving you full flexibility in terms of what your users can see and do in FleetLogic. For example, a user might have permission to edit a ticket in one division, but only view tickets in another. See “About Permissions and Menu Access in FleetLogic” for more information on controlling what users can see and do. 

Drivers and Technicians

When creating a driver or technician user, there are additional steps required for each role that are not required for the other roles. These steps add the driver(s) or technician(s) to any driver or technician selection dropdowns in certain parts of FleetLogic, such as work orders or tickets. 

When creating a driver user, you must first create the operator in order to create the user in the SRM system, and grant them FleetLogic access as you would any other FleetLogic user. When you create the user profile, you also create an operator code. That operator code is used to add the user to a separate list of drivers that adds the user to specific driver dropdowns throughout FleetLogic. 

Note: See “Create a FleetLogic Technician User in SRM” for more information on how to create a technician/mechanic user.

Steps

To create a FleetLogic driver user, do the following:

  1. In SRM, navigate to System Maintenance > Configure System Settings > Security > General Settings
  2. Next to Operators, click more options
    The Operators popup opens
  3. Click New Operator
    The Add a New Operator popup opens
  4. Type a unique operator number in the Operator field
  5. Click Accept
    Note: By default the user is added to your main division but you can change this afterwards
    The user profile details popup opens
  6. Type a name for the user in the Name field
  7. Type an email address for the user in the E-Mail Address field
  8. Check FleetLogic Access
  9. Use the Default Division dropdown to do one of the following:
    1. Select the division the user can access if the user can only access a single division
    2. Select nothing if the user can access only the head office 
  10. Do one of the following next to Prompt for Division:
    1. Click Yes if the user can access all divisions
    2. Click No if the user can only access a single division
  11. Use the Default Location dropdown to do one of the following:
    1. Select the location the user can access if the user can only access a single location
    2. Select nothing if the user can access only head office
  12. Do one of the following next to Prompt for Location
    1. Click Yes if the user can access all locations
    2. Click No if the user can only access a single location
    3. Click Division if the location should always be the same as the division
  13. Next to Security Roles, click more options to select a security role(s) for this user profile
    The Assigned Security Roles popup opens and displays a list of security roles that are assigned to the user
  14. Check any security role(s) that apply to this user profile for this division/location(s)
    Note: You must select a minimum of one security role in order for the user to be able to log in
  15. Click Accept 
    The security role permission(s) and menu access are applied to this user role for the selected division/location(s)
    Note: See “Assign Permissions and Menu Access to a Role in SRM for a FleetLogic User” for more information on what permissions and menu access apply to the driver security role
  16. Click Accept
    The user profile is created for this operator code
  17. Navigate to System Maintenance > System Configuration Settings > Operations tab > General Settings
  18. Next to Drivers, click more options
    The Drivers popup opens and displays a list of drivers at your company
  19. Click Add
    A new line is added to the end of the list
  20. Type a unique driver identifier in the Driver field
    Note: It should be a short combination of numbers and/or letters that makes it easy to identify the driver 
  21. Optional: Use the Div field to select the division the driver is associated with
    Notes
    • If Operators by Division is unchecked in your company profile, all drivers in the list are listed under the head office division and their access is set to the default division and location
    • See “Company Information” in the SRM help file for more information on the Operators by Division setting
  22. Use the Opr field to select the operator number for this driver
    Note: The operator number must match the number in step 4
  23. Type the name of the operator in the Name field
  24. Optional: Type a phone number for the operator in the Phone field
  25. Click Accept
    The user is added to the list of drivers
    The user can log into FleetLogic
    Notes
    • The SRM administrator must inform the user that they now have FleetLogic access
    • See “Log In and Out of the FleetLogic Web Application” or “Log In and Out of the FleetLogic Mobile Application” for more information on how to get started in FleetLogic
    • You may receive a message notifying you that there are more users set up than you are currently licensed for. If this occurs, you can disable some of the users to free up licenses or contact sales@texadasoftware.com to arrange for more licenses

Next Steps

Assign Permissions to a Security Role in SRM for a FleetLogic User   Enable an SRM User to Access FleetLogic as a Driver
 

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