Set Up Payment Methods in Texada Pay

Describes how to enable Texada Pay to use the different methods of payment your company accepts, such as card reader, on file, or over the phone.

Type

How to

Audience

SRM Counter and Bookkeeper

Products

SRM, Texada Pay

Context

In order to be able to accept payments using Texada Pay, you must first set up your company’s SRM (Systematic Rental Management) application to be able to accept specific types of payments.  For example, if you company accepts in person payments for cash customers, or on file payments for on account customers, you must set up Texada Pay to accept card reader payments, or on file payments.  

 

Types of payment

There are three main types of payments you can enable Texada Pay to accept. It is important to understand each type as this information is used when you process payment later:

  • Type A
    • Payments processed by using a physical debit or credit card in your card reader hardware
    • Type F
      • Payments processed either manually or automatically using an on-file credit card or bank account 
      • Type M
        • Payments processed manually over the phone using a credit card or bank account that is not already on file

        You can set up some or all of these payment types during this process to suit the needs of your business. For example, if you do not accept payments over the phone, then you would not set up Type M payments.

        Before You Begin

        Required: Internet connection, valid SRM login credentials and access permissions, existing G/L account for payments

        Body

        To set up a payment method in Texada Pay, do the following:

        1. In SRM, navigate to System Maintenance > Configure System Settings > Accounting tab > Accounts Receivable
        2. Next to Method of Payment Codes, click more options
          The Method of Payment Codes pop-up opens
        3. Click Add
          An additional line is available in the table
        4. Type the name of the payment type that clearly describes the payment, such as Mastercard, in the Code column
        5. Optional: Type a description of the payment type that clearly describes the method of payment, such as Mastercard card reader payment, in the Description column
        6. Use the Curr column dropdown to do one of the following:
          1. Select C for Canadian currency transactions
          2. Select U for U.S. currency transactions
          3. Select A for Australian/New Zealand currency transactions

          Notes
          1. You cannot use a combination of Canadian, U.S., Australian or New Zealand currency payment methods in a single instance of SRM because there is only a single currency code allowed per company
          2. You can accept payments in any form of currency, using Texada Pay
        7. Double-click the Description column. If you selected C in the previous step, the column displays CAD. If you selected U, the column displays U.S. If you selected A, the column displays AUS
        8. Use the G/L Acct column to identify the G/L account this payment type is associated with
          The Description column is updated to reflect your selection
        9. Optional: Check Bal to include this method of payment in the cash balance process in Daily Close 1
        10. Optional: In the Bal G/L column, click more options to set up your Cash Balancing payment methods to capture Cash Over/Short information
        11. Use the Card dropdown to do one of the following:
          1. Select A Scan and Authorize Card if you need to Set up Texada Pay to accept credit and debit payments in person using card reader hardware
            Note: You must repeat this step for each type of card you support, such as Mastercard or VISA
          2. Select M Manually Enter and Authorize Card if you need to set up Texada Pay to accept banking and credit card payments over the phone
          3. Select F Card/Check On File if you need to set up Texada Pay to accept on-file banking and credit card payments
            Note: You do not need to create a separate F payment type for each credit card or bank account the customer uses
        12. Repeat steps 3-11 for as many payment methods as you need to set up
        13. Click Accept 
        14. Click Accept
          Texada Pay is set up to process payments using the methods you specified
          Note: You do not need to set up the payment types for each division, only for the company

        Next Steps

        Set Up Texada Pay in the U.S.    
         
        Set Up Texada Pay in Canada    
           
        Set Up Texada Pay in Australia and New Zealand    
           

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