Creating a New Asset in Texada Web

How to create a new Asset in Texada Web.

Quick Reference

  • An Asset is a piece of heavy equipment, such as a scissor lift or compressor, which can be sold or rented out as part of a Contract. Assets are a key concept in Texada software and share connections with many other parts of the system.
  • To create a new Asset in Texada Web:
    • Navigate to Inventory → Create Asset in the left side menu.
    • Enter all relevant information for the Asset, including its product number, description, class and group.
    • Press “Create Asset” to save the new Asset. 

Introduction

An Asset is a piece of heavy equipment, such as a scissor lift or compressor, which can be sold or rented out as part of a Contract. Assets are a key concept in Texada software and share connections with many other parts of the system.

This article will detail the process of creating a new Asset in Texada Web.

Creating an Asset

To create a new Asset in Texada Web, navigate to Inventory → Create Asset in the left side menu. This will open the Create Asset page.

Create Asset Numbered

  1. Asset Info Panel
    Contains basic information about the Asset, such as product number and description, class, group, and vendor information.
  2. Options Panel
    Contains pricing and inventory options, such as list price, markup percentage, and options for including this Asset in Inventory, marking it as a bulk item, or displaying it on your eCommerce website.
  3. Safety Notes Panel
    Allows you to attach safety notes to the Asset.
  4. Rates Panel
    Contains options for the Asset’s rental rates.
  5. Reorder Info Panel
    Contains additional manufacturer information on the Asset, such as the make, model, and date of manufacture, along with fuel type information.
  6. Attachments Panel
    Any additional files attached to the Asset will be listed here. Note that attachments can only be added once the Asset has already been created.
  7. Barcodes Panel
    Allows you to add product-specific barcodes to this Asset.
  8. Create Asset Button
    Once the Asset details have been entered, use this button to create the Asset.

Required fields are marked with a red asterisk (Red Asterisk).

Once you have entered all relevant information for the Asset, use the “Create Asset” button to create the new Asset. Once the new Asset has been created, it can be viewed from the Asset List page.

Detailed information on the individual panels within the Create Asset page can be found below.

The Asset Info Panel

Use this panel to enter basic information about the Asset.

Create Asset - Asset Info Panel Numbered

  1. Product #
    An Asset’s product number is the unique identifier for that Asset. Product numbers are alphanumeric and can be up to 12 characters in length.
  2. Product Description
    The Asset’s name or description in plain text. 
  3. Class Selector
    Use this drop-down to select the product Class to which this Asset belongs. Classes are general categories of products - such as air compressors or plumbing tools - which are then subdivided into groups of products. An Asset’s class determines the posting to the general ledger for revenues and inventory; items that have separate general ledger inventory accounts or separate revenue accounts must have their own Class. See “Classes, Groups, and Products” for more information on the relationship between Assets and Classes.
  4. Group Selector
    Use this drop-down to select the Group of products to which this Asset belongs. Groups are categories of products used for organizing inventory. Although Groups are generally sub-divisions of a product Class, a Group is not limited to a single product Class, so that different products from one Group can be from different product Classes. See “Classes, Groups, and Products” for more information on the relationship between Assets and Groups.
  5. Vendor Selector
    The vendor from which this Asset was acquired. 
  6. Status Code
    The Asset’s initial status code.

The Options Panel

Use this panel to manage pricing and inventory options for the Asset.

Create Asset - Options Panel Numbered

  1. List Price
    The purchase price of this Asset.
  2. Markup %
    The percentage by which the Asset’s cost was marked up to reach the list price. Used to calculate the average cost each.
  3. Average Cost Each
    The calculated cost of purchasing this Asset. Note that this field is read-only and is automatically calculated based on the list price and the markup percentage. This is calculated based on the following formula:
    Average Cost Each = List Price/(Markup%+100%).
  4. Replacement Cost
    The cost of replacing this Asset if damaged or lost.
  5. Include in Inventory Flag
    Check this box to include this Asset in your system’s Inventory. See “Rental Inventory” (SRM help page) for more information.
  6. Bulk Item Flag
    Check this box to indicate that this Asset is a bulk item. This option only applies to rental products, as all sale products are automatically bulk items. Bulk items are non-unique items with a quantity greater than 1. See “Bulk Assets and Non-Bulk Assets” for more information.
  7. Show on Website Flag
    Check this box to display this Asset on your company’s eCommerce website, if applicable.
  8. External Resource URL
    If this Asset has an external information page, for example on your company website, you can enter the URL of that page here for reference.
  9. Notes
    Any additional notes about this Asset not captured elsewhere.

The Safety Notes Panel

Use this panel to add safety notes to your Asset. Safety notes are brief, basic instructions that can apply to various products.

Create Asset - Safety Notes Panel Numbered

  1. Safety Note
    Safety notes that have already been added to the Asset are listed here. Click the bin icon (Bin Icon) next to a safety note to remove it.
  2. Add Safety Note
    Begin typing into the search bar to search for safety notes to add to the Asset. Safety notes are defined in Texada SRM, at System Maintenance → Configure System Settings → Operations → Inventory → Safety Notes.

The Rates Panel

Use this panel to adjust options pertaining to the Asset’s rental rates. Note that rental rates themselves must currently be set in Texada SRM.

Create Asset - Rates Panel Numbered

  1. Cycle Bill Checkbox
    Check this box to indicate that cycle billing is enabled for this product. See “Cycle Billing” (SRM help page for more information.
  2. Rate Book
    Check this box to include this Asset’s rates in the rate book. See “Rate Book” (SRM help page) for more information.

The Reorder Info Panel

This panel contains additional information about the Asset, such as make, model, and fuel type information.

Create Asset - Reorder Info Panel Numbered

  1. Model Number
    The Asset’s model number.
  2. Make
    The Asset’s make or brand name.
  3. Date of Manufacture
    The Asset’s date of manufacture.
  4. Fuel Type
    The type of fuel the Asset takes. An Asset can have multiple fuel types. Click on the drop-down to select a fuel type, or click the “X” to clear your selection. The list of fuel types is managed in SRM, at System Maintenance → Configure System Settings → Operations → Fuel Types.
  5. Fuel Capacity
    The Asset’s tank capacity for this fuel type. Press the “-” next to this field to remove this fuel type from the Asset.
  6. +Add Fuel Type Button
    Click this button to add another fuel type to the Asset. This button is only enabled once the fuel type and fuel capacity for the previous fuel type have been filled out. 

The Attachments Panel

Attachments can only be added to an Asset after it has been created. For more information on attaching files to Assets, please see “View and Edit the Details of an Asset in Texada Web”.

The Barcodes Panel

Use this panel to add barcodes to the Asset. One Asset can have multiple barcodes.

Create Asset - Barcodes Panel Numbered

  1. Barcode
    Enter the Asset’s barcodes here. Press the “-” symbol next to a barcode to remove it from the Asset.
  2. + Add Barcode Button
    Press this button to add a new barcode to the Asset.