Integrations
      Back to home
      1. Texada Knowledge Base
      2. Rental: GateWay
      3. Integrations

      Link a HubSpot Company Record to an SRM Customer Record

      Describes how to associate a HubSpot company record to an SRM customer record in order to make the GateWay HubSpot integration function correctly.

      Type

      How to 

      Audience

      HubSpot Administrator

      Products

      GateWay, SRM

      Context

      Once you have set up the HubSpot integration with GateWay, you must ensure that you associate each HubSpot company with their corresponding SRM customer record to make the integration fully functional.

      To accomplish this, you must use HubSpot to create a custom property/field called Account Number and add each corresponding SRM customer number to that field.  Placing the SRM customer number in this custom property enables HubSpot and SRM to talk to each other with GateWay as the intermediary between the two for each of your customers.

      Once you set up the custom field in HubSpot, you must manually sync HubSpot with GateWay in order to complete the link to SRM.  You only do this the first time then from that point on, the link is always active. 

      See: "Set Up the GateWay HubSpot Integration" for more information on how to initially set up the integration.

      Before You Begin

      Required: Internet connection; valid GateWay account; valid HubSpot account; valid login credentials and access permissions; valid SRM customer number(s)

      Steps

      To set up a custom property/field in HubSpot, do the following:

      1. In HubSpot, in the header bar, click settings
        The Settings page opens
      2. In the menu bar, navigate to Properties
        The Property Settings page opens
      3. Click the Company Properties tab
      4. Click Create a property
        Create a new property page opens in the main area
        https://texada.atlassian.net/wiki/download/thumbnails/47185921/Screenshot%20from%202019-07-09%2017-07-48.png?version=1&modificationDate=1562707365745&cacheVersion=1&api=v2&width=500&height=604
      5. Type Account Number in the Label field
        Note: The Internal Name field automatically fills with account_number
      6. Type Texada Customer Number in the Description field
      7. Use the Group drop-down to select Company information
      8. Use the Field type drop-down to select Number
      9. Check Unformatted number
      10. Check Add to search
      11. Click Create
        The custom property is created

      To link HubSpot support tickets to the correct SRM customer, do the following:

      1. In the HubSpot header bar, navigate to Contacts > Companies
        The Companies page opens in the main area and displays a list of any HubSpot companies you have
      2. Click the company you need to add the SRM customer number to
        The company details page opens in the main area
      3. In the About this company panel, navigate to the Account Number field
      4. Next to Account Number, click edit
        You can edit the Account Number field
      5. Type your SRM account number in the Account Number field, and then click off of the field
      6. Log into your GateWay administration panel
        In the header bar, navigate to HubSpot > Manage HubSpot Integration
        The HubSpot Integration page opens in the main area
      7. Click Sync HubSpot
        Your HubSpot company record is now linked to your SRM customer record via GateWay
        Your users have the ability to create and view HubSpot support tickets in GateWay

      Related Articles